Law Enforcement Grantee Questions
• How do we receive reimbursement following a campaign?
To receive reimbursement, you must complete a Claim for Reimbursement Form (TS500 or TS600, depending on which type of grant you have). In addition, you must submit a report form (TS100 –TS400 or TS07) reporting your activity during the campaign. Monthly reports must be filed before any reimbursement will be approved.
• When are reports due?
Included with the grant specifications, there is a schedule of due dates for campaign reports. Example: FFY 2010 Christmas and New Year's Campaign runs from December 18-January 3. Your report is due to IDOT/DTS on January 9, 2010. For non-campaign-based grants, the report is due by the 10 th of the following month.
• How do I receive reimbursement for a non-campaign grant?
Your must submit a TS500 or TS600 to your grant manger. No other form is accepted.
• When are claims for reimbursement due?
To avoid a delay in payment or to avoid an excess amount of claims, DTS requests you submit requests following every campaign. For non-campaign-based grants, claims must be submitted monthly.
• Can claims be faxed or e-mailed?
NEVER! We must have the original signatures at the bottom of Attachment A with each claim for reimbursement or you will not receive payment.
• How do we transfer funds within the grant?
You must complete a TS02 and submit to your Project Manager for approval. After they approve, they will sign and submit the request for transfer of funds.
• When should we expect to receive payment after submitting a claim?
The average time between submission of a claim and receipt of payment is usually 4-6 weeks depending on the volume of claims being submitted to IDOT/DTS at that time.
• What is the deadline for filing final claims for reimbursement for a grant year?
All final claims for FFY 2009 must be received by your grant manager by November 1, 2009. For FFY 2010, all claims must be received by November 1, 2010. Claims received after those dates will be submitted to the Illinois Court of Claims for payment. This process delays your reimbursement for quite some time.
