Non-Law Enforcement Grantee Questions
• How do we receive reimbursement following a month of expenditures?
To receive reimbursement, you must complete a Claim for Reimbursement Form TS600. No alternative forms are acceptable. Monthly reports must be filed before any reimbursement will be approved. These reports are due by the 10 th of the following month.
• When are claims for reimbursement due?
To avoid a delay in payment or to avoid an excessive amount of claims, DTS requests you submit requests monthly. For grants with low levels of activity, discuss this with your grant manager. Your grant manager may accept quarterly claims. However, again, discuss with your manager to arrange a special schedule.
• Can claims be faxed or e-mailed?
NEVER! We must have the original signatures at the bottom of Attachment A with each claim for reimbursement or you will not receive payment.
• How do we transfer funds within the grant?
You must complete a TS02 and submit to your Project Manager for approval. After they approve, they will sign and submit the request for transfer of funds.
• When should we expect to receive payment after submitting a claim?
The average time between submission of a claim and receipt of payment is usually 4-6 weeks depending on the volume of claims being submitted to IDOT/DTS at that time.
• What is the deadline for filing final claims for reimbursement for a grant year?
All final claims for FFY 2009 must be received by your grant manager by November 1, 2009. For FFY 2010, all claims must be received by November 1, 2010. Claims received after those dates will be submitted to the Illinois Court of Claims for payment. This process delays your reimbursement for quite some time.
